Scope of Work
Specifically, responsibilities will include:

• Responsible for the logistic coordination and organization of assigned events & programs in regards to venue booking, travel coordination, and events' material organization.
• Search for event venues (hotels or conference centers) and negotiate prices for each assigned event.
• Follow-up with venue representatives about details and needs of each event provides all on-site requirements and coordinates all pre-event requests
• Contact event agencies, negotiate costs and verify contracts, screen, and coordinate temporary on-site event assistants
• In charge of the travel planning and accommodation booking for all traveling personnel of guests and staff
• Assist with all necessary visa requirements for traveling guests
• Prepare, prints and organize all event-related documents
• Coordinate and follow-up event materials between all participants and stakeholders for all events
• Calculate event budgets related to all points above
• Maintain an up to date knowledge of all internal department processes.
• Supports the Team Lead with information/tasks related to the assigned events & programs.
• Coordinate with speakers, trainers and guests for their travel, accommodation, and transportation,
• Be the point of contact with guests and speakers to prepare all their requirements for the workshop or training.
• Ensure stock of material, purchase and restock of any material or stationary needed for the events and training programs
• Oversee post-event breakdown, ensuring the site is left clean and tidy, all material is returned and organized in its dedicated storage.
• Assist in coordination and communication with the event & program participants regarding agenda, material access, and any information in regard to the assigned event.

Competencies

• Organizational skills and good ability to pay attention to the details
• Flexibility to deal with participants and fast-moving environment
• Strong computer skills
• Strong interpersonal skills and ability to communicate effectively
• Excellent Arabic verbal and written communication skills and ability to ensure the accuracy, quality and impact of Arabic written materials, visuals and video content.
• Excellent English verbal and written communication skills.
• Driven to excellence

Qualifications

• Bachelor’s degree in Communications, Engineering or Business related field is required.
• Degree or certification in teaching methodologies preferred.
• Past experience or background in online learning or content development and distribution is preferred.
• Past experience in managing online communities and community management technologies preferred.
• Strong competency and maturity to interface between external partner management, entrepreneurs and university administrators at all levels.
• International and cross-cultural work experience.
• Willingness and readiness to travel as needed for the fulfillment of responsibilities.

Experience

• At least Two (2) years’ experience is required. Exposure to professional environments.
• International and cross-cultural work experience.
• Willingness and readiness to travel as needed for the fulfillment of responsibilities.

• Experience:

  • International and cross-cultural work: 2 years (Preferred)