Scope of Work
Specifically, responsibilities will include:
- Responsible for the logistic coordination and organization of assigned events & programs in regards to venue booking, travel coordination, and events' material organization.
- Search for event venues (hotels or conference centers) and negotiate prices for each assigned event.
- Follow-up with venue representatives about details and needs of each event provides all on-site requirements and coordinates all pre-event requests
- Contact event agencies, negotiate costs and verify contracts, screen, and coordinate temporary on-site event assistants
- In charge of the travel planning and accommodation booking for all traveling personnel of guests and staff
- Assist with all necessary visa requirements for traveling guests
- Prepare, prints and organize all event-related documents
- Coordinate and follow-up event materials between all participants and stakeholders for all events
- Calculate event budgets related to all points above
- Maintain an up to date knowledge of all internal department processes.
- Supports the Team Lead with information/tasks related to the assigned events & programs.
- Coordinate with speakers, trainers and guests for their travel, accommodation, and transportation,
- Be the point of contact with guests and speakers to prepare all their requirements for the workshop or training.
- Ensure stock of material, purchase and restock of any material or stationary needed for the events and training programs
- Oversee post-event breakdown, ensuring the site is left clean and tidy, all material is returned and organized in its dedicated storage.
- Assist in coordination and communication with the event & program participants regarding agenda, material access, and any information in regard to the assigned event.
Competencies
- Organizational skills and good ability to pay attention to the details
- Flexibility to deal with participants and fast-moving environment
- Strong computer skills
- Strong interpersonal skills and ability to communicate effectively
- Excellent Arabic verbal and written communication skills and ability to ensure the accuracy, quality and impact of Arabic written materials, visuals and video content.
- Excellent English verbal and written communication skills.
- Driven to excellence
Qualifications
- Bachelor’s degree in Communications, Engineering or Business related field is required.
- Degree or certification in teaching methodologies preferred.
- Past experience or background in online learning or content development and distribution is preferred.
- Past experience in managing online communities and community management technologies preferred.
- Strong competency and maturity to interface between external partner management, entrepreneurs and university administrators at all levels.
- International and cross-cultural work experience.
- Willingness and readiness to travel as needed for the fulfillment of responsibilities.
Experience
- At least Two (2) years’ experience is required. Exposure to professional environments.
- International and cross-cultural work experience.
- Willingness and readiness to travel as needed for the fulfillment of responsibilities.
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Experience:
- International and cross-cultural work: 2 years (Preferred)
Experience : 2-4 Years
City & Country: , Saudi Arabia
Education: Engineering, Graduate
Nationality: Any Nationality, Any Arab Nationals
No of Vacancy: 1
Carrer Level: Mid Level Career
Gender: Male
Employment Type: Contract
Contact Information
Name: Dimple Christina